Exhibitor Hub

DEADLINE: 

Our contracted supplier Event Pro AV can assist with any additional AV you may require at your booth.

You can find their price list here, or you can use the following link to order online: www.eventproav.co.uk/order
Online password: eu (lowercase)

Should you wish to contact Event Pro AV directly, please use the following contact information.

Contact: Carl Wilkes
Email: hiredesk@eventproav.co.uk or cwilkes@eventproav.co.uk
Tel: 0044 (0) 1827 250500

*Please note if you require a wall mounted screen this must be ordered via our stand contractor. You can find their information here. 

DEADLINE:
*Some orders MAY be accepted on a case by case basis after the deadline

Their services include:

• Furniture
• Bespoke stand designs
• Graphics & branding
• Electrics
• AV

Shell scheme

Includes:

• Shell scheme walls
• Grey carpet
• 500W socket
• Lighting

Space only/free build

A designated space for you to design and build your own booth.

Grey carpet will be included if alternative flooring is not ordered.

NO electrics, shell scheme or furniture will be included.

If you have chosen this booth type, stand plans and a risk assessment must be provided within the H&S form.

Tuesday 30th June 2020

09:00 – 19:00 Space only booth set up

15:00 – 19:00 Shell scheme booth set up

Wednesday 1st July 2020

07:00 – 08:00 All booth types set up

Thursday 2nd July 2020

17:30 – 19:00 Shell scheme booth break down

17:30 – 21:00 Space only booth break down

NB: Exhibitors cannot start to dismantle or move their stands until all visitors have left the hall

All catering must be ordered via the RAI portal.

*You can start making orders once you have received your login details.

Access Portal Here.

PLEASE NOTE DELIVERIES CAN NOT BE SENT DIRECTLY TO RAI.

See below two logistics suppliers who can handle shipping and delivery to your booth at the event.

OnSite Exhibitions

Order Form
Alan Hazelhurst
E: alan.hazelhurst@btconnect.com
T: +44 (0)161 335 8662
M: +44 (0)7768 562 770

DB Schenker

T: +31 20 549 2790
E: fairs.amsterdam@dbschenker.com

Our official video partner Free Bird Film (www.freebirdfilm.tv) will be covering the event, and can provide you with any of the following video services at a discounted rate:
– filming of a speaker or multiple speakers presenting
– a high quality video of any length showcasing your company’s presence at the show, featuring your stand and staff
– interviews/vox-pops with any number of personnel
– a short promotional video for your company featuring shots of your product/stand/staff
– any other video requirements that can be completed during the show

A full 4K edit with music and any graphics of your choice will be produced for you a short time after the event, and all footage can be transferred to you upon request.

Free Bird Film is also a social enterprise – a portion of profits are invested into making films every year for a variety of charities pro bono. Every film made by Free Bird has social impact, whether directly or indirectly. Their showreel can be found at www.freebirdfilm.tv, along with further examples of their work.

For further information, please contact Jake Hatt at jake@freebirdfilm.tv or +44 (0) 7504134934.

DEADLINE: 

A wide selection of furniture is available via our preferred supplier, Creative Furniture Hire.

You can order online or download an order form here: https://www.creativehire.co.uk/event/tech-expo-global/

*Orders placed after 10 March 2020 will be subject to a price increase*

Creative Furniture Hire contact information:

Melissa Goodyear

Email: Melissa@creativehire.co.uk

DEADLINE: 

Every exhibitor must complete and return the Health & Safety form by . Failure to complete this declaration can result in refusal of access to the venue.

Health and Safety Declaration.

If you are unsure of your booth type, please see descriptions of both here.

*If you are having a space only booth, please ensure you provide your stand plans and a risk assessment. 

There will be free venue wide wifi at the event recommended for light browsing and checking emails.

If you are running a demo on your stand or require a private, reliable connection we strongly advise you to order your own connection via the RAI Portal.

DEADLINE

All exhibitors can order scanners to scan delegate badges to collect leads.

Place your order here:  http://iotlondonscannerhire19.eventreference.com/ 

After the deadline, prices will increase. 

*Any exhibitors who purchase a Lead Reference Scanner will receive an email from scanners@reftech.co.uk containing full instructions on the scanner and account details to download data post event. Only data collected by the exhibitor will be accessible. 

Don’t forget to let your clients and customers know that you will be exhibiting!

Collateral Links (event logos/bios and banners)

https://www.iottechexpo.com/global/collateral/
https://blockchain-expo.com/global/collateral/
https://www.ai-expo.net/global/collateral/
http://www.cybersecuritycloudexpo.com/global/collateral/
https://5gexpo.net/global/collateral/

Twitter handles and hashtags

@iottechexpo
#IoTTechExpo

@blockchain_expo
#BlockchainExpo

@ai_expo
#aiandbigdataexpo

@cybersec_expo
#CyberExpo

@5g_expo
#5GExpo

We can also provide you with personalised banners for promotion. If you would like one, please get in touch.

The networking party is open to all exhibitors.

The networking app will be live two weeks from the event.

Login details will be sent to anyone who has registered for their pass as soon as it is live.

Anyone who registers for a pass after the tool has gone live will have their information uploaded twice weekly.

DEADLINE: 

All passes must be registered by .

Pass registration links for each event and pass type are linked below. Please ensure you enter your unique discount code when prompted.

Gold Passes
– Limited quantity per contract.
– Full access to sponsored event including paid conference tracks.

IoT Gold
Blockchain Gold
AI & Big Data Gold
Cyber Security & Cloud Gold

Exhibitor Passes
– Unlimited quantity
– Access only exhibition and free tracks only
– Usually used for staff manning the booth

IoT Exhibitor
Blockchain Exhibitor
AI & Big Data Exhibitor
Cyber Security & Cloud Exhibitor

If you are unaware of your discount code, please email alice@encoremedia-group.com

You will receive your tickets via email two weeks from the event (please check your junk folder), which you can bring (printed or on a smartphone) with you to registration to print your badge onsite.

DEADLINE: 

For any printing or graphics, including printed panels, our recommended supplier is Get Some Insight.

Contact information:
Tom Simpson
Website: http://getsomeinsight.com/
Email: tom@getsomeinsight.com
Tel: +44 (0)1173 600 222

Any rigging requirements including hanging banners can be ordered via the RAI Portal.

*All hanging banners must be signed off by the event organiser.

Scams

We have been made aware that some exhibitors have been targeted by companies claiming to work with the event. Although their correspondence may seem genuine, they are simply trying to sell false information for their own benefit. Please remain vigilant and should you receive anything like this, please make us aware.

We do not share your information with anyone other than our contracted suppliers.

Onsite access

You will only be able to enter the exhibition hall if you have a pass. You and your contractors must be wearing a pass at all times.

Item security

Please ensure all desirable and vulnerable items, such as plasma screens, laptops, mobile phones and handbags are always secure.

Venue Address:

RAI Amsterdam
Europaplein 24
1078 GZ Amsterdam

Travel:

You can plan your route for various modes of transport here https://www.rai.nl/en/visiting/route-planner/.

Accommodation:

There are a variety of hotels within a close distance to RAI.

RAI Hotel Services can help you organise this https://www.iottechexpo.com/europe/event-travel-accommodation/.